Using a scheduling app like Google Calendar helps increase productivity and organize time and tasks. Many people use this application to create a calendar with different work tasks and events, Google Calendar contains many job tasks to work and get reminders to avoid forgetting all the tasks.
In addition to the ability to share calendars with colleagues to help organize events and many other features that may not be known. Here are some of the hidden features of Google Calendar and how to use them:
1- The possibility of creating several tables at the same time:
Google Calendar allows you to create multiple events on the same calendar. This means that you can separate the different types of tasks so that they can be easily distinguished from other tasks. Example: You can create two different schedules, one for work and one for personal appointments. When you add items to your calendar, you can choose which calendar they belong to.
You can easily select categories of tasks because the calendar changes the color of each plan in the calendar. Also, there are many colors to choose from. Simply hover over the table icon on the left side of the screen and click the three dots button. Color options are displayed. You can click on the color of your choice.
You can view all of your different schedules in the calendar, which means you can see them all at once. However, you also have the option to view specific times individually. To select an event to display on your calendar, click the box icon to the left of the event name under the My Calendars option.
2- Functions feature:
Tasks in Google Calendar works similarly to creating events in Calendar, but it works differently because it includes more options for adding details and organizing your virtual workspace.
To use the task feature, do the following:
- Click the blue tick on the right side of the main calendar screen.
- Click "Add tasks" and start typing your to-do list with all the information.
- Organize tasks by creating lists to add to.
- Click the star button next to a task to view its importance.
3- Keyboard Shortcuts:
If you use Google Calendar for work, you may need to find a way to make it easier to use because sometimes you need to quickly access your calendar and add new events. For this reason, Google has created several keyboard shortcuts that can be used to reduce the time it takes to perform certain tasks.
Opening the calendar itself requires clicking multiple buttons, and creating new events takes longer. However, if you are using Google Chrome, you can access your schedule faster by typing cal.new in the search bar. After hitting the enter button, you will be taken directly to Google Calendar on the Create Event page.
Several keyboard shortcuts are also available for Calendar. Here are some shortcuts that can help you save time and increase productivity:
- (Day view): d
- (Week view): w
- (Month view): m
- (Create event): c
- (Event details): e
4- The benefits of sharing the calendar with others:
Sometimes, you may want to give other people (especially co-workers or friends) access to your schedule to make it easier to schedule events or meetings, because sharing your calendar will help them see when you're free.
To share your calendar with others, follow these steps:
- Go to Settings (Settings).
- In the (My Calendar Settings) section on the right, click on the calendar you want to share.
- Scroll down to the "Share with specific people or groups" option, and then enter the email addresses of everyone you want to share your calendar with.
- You can add more people to view your calendar at any time. Just be sure to click on the correct calendar before sharing it with others.
5- Desktop notifications:
Setting appointment reminders on your calendar ensures that you never forget an appointment. These reminders appear as notifications on your phone or computer screen and include the name, time, and location of the event.
You don't have to open the calendar to receive these notifications on your phone. When you open Google Calendar in your browser, it appears on your computer. However, you can follow these steps to enable desktop notifications to receive reminders of Google Calendar events. Calendar cannot be opened:
- Go to Settings in Google Calendar in your browser and click on the Notification Settings tab on the left.
- Click on the “Notifications” option and enable the “Desktop Notifications” option.