With Google Docs, you can write and read business documents, compose emails, take notes, organize your thoughts, plan projects and trips, and much more. Many people use Google Docs regularly because it offers many features that make writing, editing, reading, note-taking, organizing, and planning easier, whether you use it for work, school, or other purposes.
Here are the top Google Docs features that can save you time:
1- Draft email and invitation:
Sometimes, when you're writing an important email or invitation that you want to add to your calendar, it's a good idea to get feedback from a colleague or two before you send it to make sure things are going well.
The (Email Draft) and (Calendar Event Draft) feature allow you to write a draft of a document and edit it with colleagues. Once you are sure that your draft is good, you can edit it. Export directly to (Gmail) or Google Calendar.
To try this out, type document:@ and select "Email Draft" or "Calendar Event Draft". Then write an email draft or event draft. You can then select colleagues to comment and collaborate on the content. When the draft is ready, click the Gmail icon on the left to export draft emails to Gmail; Or click the calendar icon on the right to view the invitations in your calendar.
2- Easily add signatures or personal information to documents:
When writing business documents, you frequently repeat certain information, such as your signature and certain personal data (resume). To save time, you can create custom creation templates for your signature or personal information. You can quickly add it by typing the @ sign followed by the name instead of copying and pasting the block where you saved your signature or personal information each time you need to add it to your document.
To create a custom building block, type "@" in the document, then select (new custom build template) and get started. When you want to add this building block to your document, type @ and you will find it in the list of options that appears.
3- Ease of comparison between two documents:
Sometimes you need to view two versions of a document, which can be difficult when they look the same at first glance. In this case, use the Compare Documents feature, which creates a new document showing the differences between them.
To try this feature, click the Tools button, then select Compare Documents and select Google Drive documents to compare.
Google Docs will then create a new document, showing the differences between the two documents in red, making it easier for you to see the changes and spot potential errors.
4- Customize some words in Google Docs:
Some people may use abbreviations to represent certain words when writing in Google Docs eg: some people may use Mtg instead of meeting or cal instead of (calendar) etc. but when they type these abbreviations Google will identify Documents for typos.
To save time and avoid misspellings, you can customize the Google Docs Dictionary and add these words so they don't appear as misspelled. To try this, go to Tools, then Check, then select Personal Dictionary and add these shortcuts there.
5- Write alt text for images easily:
It is important that everyone you share the document with can read it. If your document contains images and graphics, add alt text. This provides screen reader users with an audio description of any images and graphics you've added to your document.
To add alt text, right-click the image or chart, select alt text, and enter a description.