Google Tasks is a free app from Google that helps you organize your daily activities. With it, you can create tasks and set specific due dates and completion times for them. There is an option called Subtasks to divide complex projects into simple tasks, in addition to many other features that can be used to organize tasks and improve productivity, below we will mention how to use these features:
1- Create a periodic task:
Google Tasks allows you to set dates and times for recurring tasks. With this feature, you will receive regular notifications about events that you repeat throughout the week without having to add the same task multiple times. try; Follow these steps:
- Open the Google Tasks app on your phone and tap the (+) icon to create a new task.
- Click the clock icon to open the calendar.
- Select a date, then tap (Set time) to view the time and choose when you want to receive task notifications.
- Choose AM or PM.
- Click the OK button when done.
- Click on the Repeat option to open a new list.
- In the Recurrence Interval section, select the number of days, weeks, months, or years to repeat the task.
- Go to the Start section and select the date you want the task notifications to arrive.
- Go to the (End) section and tap (Never) to receive persistent notifications of tasks.
- Finally, click OK.
2- Create multiple lists:
Use the Google Tasks app to create multiple lists and design themes for each list to organize your tasks and increase your productivity. For example: make a list for a business meeting and another list for free time on vacation.
By default, the app creates an empty task list called (My tasks) to which you can start adding tasks directly, although you cannot delete this list, you can rename it and assign it to specific tasks for related work, and then, to create another list for entertainment or Other activities, do the following, for example:
- Open the Google Tasks app on your phone and tap on the New menu button.
- Name the task list and click Finish.
- The new list will appear on the main page of the app, where you can start adding tasks.
3- Create subtasks:
Break complex tasks into simpler tasks using the subtasks feature. This increases your productivity by giving you a clear idea of your priorities and helping you complete tasks faster.
To add subtasks to the main task, do the following:
- Open the Google Tasks app on your phone and tap the (+) icon to create a new task.
- Name the task and click the Save button.
- Click on New Task and select (Add Subtask).
- Enter a title for the task and click Add Subtask to add another subtask.
- Enter a title for the new subtask and when all subtasks have been added, click the Back button to return to the main application page.
- Subtasks appear as separate tasks on the main page. To separate it from the main task, tap the three dots button at the bottom of the screen and choose how you want to sort it.
- Click (My Requests) and the subtasks will align slightly to the right below the main task.
4- Add task details:
You can leave a small note under each task or subtask to describe the topic or add more information, but you cannot add media files such as videos and photos. However, the details section supports up to 700 words; You can leave as much information about your task as you like.
To add details to a task, do the following:
- Open the Google Tasks app on your phone, then tap on a task or subtask.
- Click Add details.
- Enter a short description of your task, then click Save.
5- Transfer tasks between lists:
If you add a new task to the wrong list, you can move it to the right place instead of deleting it and creating a new one. However, you cannot move subtasks individually because they are linked to the main task. In this case, you need to delete the subtask and add it under the correct list.
To move tasks between lists, do the following:
- Open the Google Tasks app, then tap on the task you want to move to another list.
- Click the arrow next to the task name.
- Select the list you want to move the task to and you will be taken directly to that list.